Anyone else seeing enterprise clients cut RFP windows to 24 hours? In the past two weeks, three of our Bay Area accounts moved to procurement portals demanding same-day quotes, so we built a templated seasonal menu with a per-person pricing matrix and send a 90-second recap video after each tasting, and our acceptance rate bumped from 48% to 62% but it’s straining the team. What tweaks are you using to stay responsive without sacrificing relationship touches?
Same “24 hours” crunch here; we cut turnarounds by keeping a pre-approved RFP answer bank (insurance/DEI/allergen) and a good–better–best menu with locked swaps, plus a 5% rush fee after 3pm to fund overtime. Have you tried asking for a 30-minute Q&A window in the portal to lock specs before pricing? Feels like speed-dating with spreadsheets.
Quick win for us: we send a 6-hour ‘placeholder quote’ auto-built from an Airtable rate card (labor/delivery bands + three clear assumptions), then swap in the real menu by EOD — it’s not pretty, but it lands the plane. Small caveat: win rate held only after we added an auto-decline gate for sub-40 pax or <18h lead; @rsanders48 do you use capacity gates like that?
, the 24‑hour portals are brutal — we added a 10‑minute 9:30am “RFP huddle” to pre-approve a per‑person matrix and set a hard triage: >200 guests, >20 miles, or rentals = “no‑bid in 2 hours,” otherwise quote by noon. That cut rework and kept the team sane, but we also cap menu edits to one round. Curious if your 90‑second recap moves procurement or just the stakeholder?